Indentation Paragraph, Set Line Spacing, Set Tabs

When you type information into Microsoft Word, each time you press the Enter key Word creates a new paragraph. As you know margin settings determine the blank space that appears on each side of a paragraph. For example, you can indent the first line of a paragraph, you can set the amount of space that separates paragraphs, and you can align a paragraph left, right, center, or flush with both margins. Styles are a set of formats you can quickly apply to a paragraph. For example, by applying a style, you can set the font, set the font size, and align a paragraph all at once. In this lesson, you will learn about the various formats you can apply to a paragraph and about styles.

Left Indentation

Left indentation means to move the left edge of the paragraph inward towards the center of the paragraph.

How to make Left Indentation

Step 1. Click anywhere on the paragraph you want to indent left and click Increase Indent button available on Home tab or simply press Ctrl + M keys. You can click multiple times to create deeper indentation.

Step 2 You can remove left indentation by clicking Decrease Indent button available on Home tab or simply press Ctrl + Shift+ M keys.

You can also use to Paragraph Dialog Box to set left and right indentations. We will see this dialog box in last section of this chapter.

Right Indentation

Right indentation means to move the right edge of the paragraph inward towards the center of the paragraph.

How to make right indent

Step 1 Click anywhere on the paragraph you want to indent right and click Increase Right Indent spinner available on Page Layout tab. You can click multiple the spinner times to create deeper indentation. You can use Left Indent spinners as well to set left indentation from the same place.

Step 2 You can remove right indentation by clicking the Decrease Right Indent spinner in opposite direction.

First Line Indentation

You can move the left side of the first line of a paragraph inward toward the center.

How to make first line indentation

Step 1. Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog BoxLauncher available on Home tab.

Step 2. Click Before Text spinner to set left indentation and select First Line Option to move the left side of the first line of a paragraph inward toward the center. You can control the movement by setting Indentation Unit.

Hanging Indentation

You can move the left side of the first line of a paragraph leftward, away from the center which is called hanging indentation.

How to make Hanging indentation

Step 1 Click anywhere on the paragraph you want to indent right and click the Paragraph Dialog BoxLauncher available on Home tab.

Step 2  Click Before Text spinner to set left indentation and select Hanging Option to move the left side of the first line of a paragraph leftward, away from the center. You can control the movement by setting Indentation Unit.

Spacing between Lines

Line Spacing is the space between two lines of the paragraph in your document.

Following are the simple steps to adjust spacing between two lines of the document.

How to make line spacing

Step 1 Select the paragraph or paragraphs for which you want to define spacing.

Step 2 Click the Line and Paragraph Spacing Button triangle to display a list of options to adjust space between the lines.

Spacing between Paragraphs:

You can also set distance between two paragraphs.

How to make Spacing between paragraph

Step 1 Select the paragraph or paragraphs for which you want to define spacing and click the Paragraph Dialog Box Launcher available on Home tab.

Step 2 Click Before spinner to increase or decrease the space before the selected paragraph. Similar way click After spinner to increase or decrease the space after the selected paragraph. Finally click OK button to apply the changes.

In conclusion, Microsoft word provides us many features and operations to work with our document. It has many other features, you can explore and try it by yourself to to how it work.

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Text Decoration, Change Text Color, Text Alignment, Change Text Case

This section will show you how to decorate your text in Microsoft Word Document. We will explore on making bold, italic, underline text.

Making text bold

A bold text appears with heavy weight and dark ink and we use bold text to give more emphasis on the sentence.

How to make Bold

Step 1 Select the text that you want to change to a bold font.

Step 2 Click Font Bold [ B ] button in the Home tab Font group, or simply use Ctrl + B keys to make selected text bold.

Making text Italic

 An italic text appears with a small inclination and we use italicized text to differentiate to differentiate it from other text

How to make text italic

Step 1 Select the text that you want to change to a bold font.

Step 2 Click Font Italic [ I ] button in the Home tab Font group, or simply use Ctrl + I keys to convert text in italic font.

Underline the Text

An underlined text appears with an underline and we use underlined text to make it more distinguished from other text.

How to underline text

Step 1. Select the text that you want to change to a bold font.

Step 2. Click Font Underline [ U ] button in the Home tab Font group, or simply use Ctrl + U keys to put an underline under the text.

Strikethrough the Text

Strikethrough text will look like a line has been drawn through its middle. A strikethrough text indicates that it has been deleted and not any more required.

How to strikethrough text

Step 1 Select the text that you want to change to a bold font.

Step 2 Click Font Strikethrough [ abc ] button in the Home tab Font group to put a line in the middle of the text which is called strikethrough the text.

 

It is seem more in this tutorial, in the following table, I will give a brief explain about many other features related to the text decoration  and text effect and you can try by using the method like above explanations step.

Decoration	Definition
Font Color	Change your text color
Highlight Text	Set highlight to text
Center Aligned	Text is in the center of the left and right margins
Right Aligned	Align text to the right margin
Left Aligned	Align text to the left margin
Justified	Aligned with both left and right margins
Sentence Case	The first character of every sentence is capitalized
Lowercase	Every word of a sentence is in lowercase
Uppercase	Every word of a sentence is in uppercase
Capitalize	First character of every selected word is in capital
Toggle	First character of every selected word is in lowercase and others are in capital

Let try to see how to work by yourself.

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Understanding and Undo Changes with Microsoft Word Document

Microsoft word provides two important features called Undo, which is used to undo the previous action and second one is Repeat or Redo, which is used to repeat the previous action.

Undo

You can quickly reverse most commands you execute by using Undo. If you then change your mind again, and want to reapply a command, you can use Redo.

For example, If you mistakenly delete text, you can use the Undo feature to recover it, similar way if delete a character and you want to delete more characters then you can use Redo operation.

How to use Undo & Redo operations:

You can access the Undo and Repeat buttons from the Quick Access toolbar. You should make a note that Repeat button also called Redo button and both operations have same meaning.

1. Type some text in a blank document as I have typed above. Now click Repeat (Redo) button and you will see that word would repeat the same operation for you.

2. Now to examine undo operation, let us delete last word operation character by character so that in this example, the remained text as in the below selected word result.

3. Let us try to click Undo button one by one. You will see that work would recover all the deleted characters one by one after performing few undo operations.

Shortcuts to use Undo & Repeat

Though you can access the Undo and Repeat commands from the Quick Access toolbar, but because these commands are the most frequently used commands, so we should use the keyboard shortcuts which are quickly to work with your document:

Shortcuts	Action
Ctrl + Z	Undoes the previous action.
Ctrl + Y	Repeats the previous action.

Note that if the previous action was Undo, Ctrl+Y redoes the undone action.

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